Notion is an extremely useful application for managing your documents, notes, and more. With a wide variety of content blocks, you can build nearly any layout you can think of.
But one of the most convenient features in Notion is the ability to copy templates with a single click. Everything from task management systems and business strategy docs to notebooks and vacation planning boards are readily available in user-created templates that you can add to your own workspaces.
In this post, we’ll show you five of the best Notion templates that you can use to help boost your productivity at work or at home. Most of the templates are free to use, and all of them can help you to get more done without having to spend lots of time formatting your Notion pages.
Manage Your Company’s To-dos with “Ultimate Tasks” by Thomas Frank
First, let’s take a look at Thomas Frank’s “Ultimate Tasks” template.
Thomas Frank is an expert in Notion and productivity, and he has a great YouTube channel that explores how you can use Notion to get more done. His "Ultimate Tasks" template is a great starting point for anyone looking to get organized and streamline their workflows.
The template allows you to create projects in Notion, and create tasks within those projects. You can assign tasks to specific team members, set due dates, view projects in different formats like Calendars or Kanban boards, or even add sub-tasks to each task.
All of these features are included for free.
To access the template, simply open it up in the link below and click "duplicate." If you're interested, you can subscribe to Frank's newsletter for even more productivity tips and tricks, but it is not necessary to access the template.
Give it a try and see how it can help you boost productivity for you and your whole origanization.
Try the Ultimate Tasks Template here
Stay On Top of Personal Tasks and Content Creation with Ali Abdaal’s Part-Time Productivity Planner
Next, let’s go over Ali Abdaal’s “Part-time Productivity Planner” template.
Ali Abdaal’s YouTube channel is another great resource for productivity and mindfulness tips and tricks.
His "Part-time Productivity Planner" template is an ideal choice for anyone looking for a simpler task management system that’s focused more on personal priorities rather than company or team tasks. It features a simple table for your daily tasks and weekly reflections, so you can focus on a few key priorities without getting overwhelmed by extra stats and data.
This template is especially helpful for content creators, as Ali also maintains a YouTube Notion Template Repository, which is a useful resource for aspiring YouTubers or veteran content creators.
These templates and associated videos offer great tips for planning, writing, and shooting YouTube videos. By following the templates and videos, you'll be able to get started with your own channel or make your existing production smoother.
The part-time productivity planner is normally priced at $19.00, but at the time of publication is available for free. To access the YouTube repository, you’ll just need to subscribe to Ali Abdaal’s newsletter.
Give some of Ali Abdaal’s templates a try and see how they can help boost your productivity and mindfulness.
Part-time Productivity Planner
YouTube Notion Template Repository
Organize Your Startup with Hivemind by Optemization
If you're looking for an alternative to Thomas Frank's "Ultimate Tasks" template for your startup, you may want to consider Hivemind by Optemization.
Hivemind bills itself as an "Operating System for Early-Stage Startups." While Ultimate Tasks is more generalized for any business, Hivemind is specifically focused on helping startups to organize their tasks and priorities.
The template framework includes a dozen databases and over 44 templates to organize your startup's goals, networks, and systems.
However, it’s not a particularly cheap option, with packages starting at $295 and going up to nearly $1,000. As you can probably guess, this template is not intended for casual users. Instead, it’s more ideal for startups looking to use Notion as a robust backbone for their entire infrastructure.
If you're interested in learning more, you can check out their website by the link in the description.
If the price is too steep for your budget, don’t worry; we’ve got a few more free and cheap templates in this post that can also help you to tackle your to-dos.
But if you’re running a rapidly growing startup and need a solid foundation for organization and goal setting, Hivemind may be a solid choice for you.
Learn more about Hivemind at Optemization’s Website
Create Business Strategy Docs with Landmark Labs
Next, let's take a look at Landmark Labs' selection of free Notion templates.
These templates are specifically designed for frequently-used documents, and cover several charts and diagrams that are often used for strategy and planning in any business.
They include RICE scoring, SWOT analysis, and a Customer Journey map among many other options. These are business oriented, technical documents, and incredibly helpful to think through details that are easy for anyone to miss.
These templates are a great way to create a commonly used layout for meetings, workshops and more with just a few clicks.
They can spare you all the time and effort of building a visually engaging document from scratch, while still making sure all the important details are covered in one place.
The templates for these docs are free through Landmark Labs, but they do require a signup to access. Landmark also offers a selection of more advanced templates that require a premium account.
You can find them all and try them out at the link below!
Explore Landmark Labs’ Notion Templates Here
Explore More Options with Notion’s Own Template Gallery
Of course, if none of the templates we’ve listed so far strike your fancy, you can always fall back on Notion’s own template gallery.
These templates are created by Notion’s team and by the extensive Notion community. While you’re not likely to find anything as robust as Ultimate Tasks or Hivemind here, the large selection of free and low-cost templates covers a huge range of document types and styles.
You can download a business model canvas to plan your next venture, create a task management system to get ready for job interviews, plan all of your household maintenance tasks, and much more.
Just start browsing their gallery to get started.
Explore Notion’s Template Gallery Here
Streamline Your Work with Notion’s Templates
Whether you're looking for a more generalized solution or something focused on a particular use case, there's a Notion template out there for you. Give these templates a try, and see how they can help streamline your workflow and boost your productivity.
If you’d like to learn about productivity and workflow automation tips, check out our blog or our YouTube channel. You can also follow XRay on Twitter, Facebook, or LinkedIn.